HR Representative - Syracuse Utilities

Job Title: HR Representative

JOB SUMMARY / GENERAL DESCRIPTION:

The HR Representative supports daily human resources operations by managing employee records, processing HR documentation, and assisting with onboarding, compliance, and recruitment activities. This role ensures timely HR processes, responds to employee inquiries, and helps maintain compliance with company policies and regulatory requirements.

ESSENTIAL JOB FUNCTIONS:

  • Assist with recruitment efforts including job fairs, hiring events, and candidate support activities

  • Conduct and coordinate background checks, drug screenings, and other pre-employment requirements

  • Complete all onboarding activities and new hire processes, ensuring required documentation is accurate and complete

  • Assist with employee onboarding orientation sessions and materials preparation

  • Maintain employee files, HR records, logs, and documentation in compliance with company and regulatory requirements

  • Maintain, organize, and file employment and HR-related records to support recordkeeping and audit requirements

  • Track and follow up on employee documentation deadlines (e.g., expiring licenses, certifications, I-9 reverifications)

  • Communicate HR policies, procedures, and benefits information to employees in a clear and professional manner

  • Ensure accuracy and timely maintenance of HR data.

  • Assist with audits and compliance reviews.

  • Maintain confidentiality when handling sensitive employee information

  • Comply with all company policies, safety standards, and regulatory requirements

  • Perform other related duties as assigned

MINIMUM SKILLS AND QUALIFICATION REQUIREMENTS:

  • High school diploma or GED required

  • Strong attention to detail

  • Ability to maintain confidentiality

  • Strong interpersonal and communication skills

  • Ability to manage multiple priorities and meet deadlines

  • Basic knowledge of HR practices and employment laws preferred

  • Proficiency in Microsoft Office

  • Proficiency in HR systems preferred

 

WORKING CONDITIONS:

  • Hybrid work environment including office, remote work, and field activities

  • Exposure to varying work environments including office and outdoor settings

  • Ability to sit, stand, walk, and use standard office equipment for extended periods

 

This is an entry-level opportunity focused on assisting the HR Manager with administrative tasks while gaining hands-on experience in human resources.

The schedule will be determined based on both company needs and the selected candidate’s availability, and we are open to a hybrid work arrangement with the right person. The position offers a pay range of $23–$25 per hour, depending on experience.

As business needs evolve, this role may have the potential to transition into a full-time position in the future.

Those interested should reach out to Mandy Shue at (315) 857-1139 or [email protected].

 

The following statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be assigned, or this description amended at any time.