Privacy and Non-Solicitation Policy

Privacy Policy

The CNY SHRM chapter collects and maintains membership information as part of servicing your membership. We restrict access to nonpublic personal information about members to the Society for Human Resource Management (SHRM) and the chapter Board, Chair, and Committee members with a business reason to know this information in order to provide member services to our members.

The chapter may share mailing lists (names and mailing addresses) of our members to selected human resources affiliates and service providers as authorized in advance by the Board of Directors. Independent contractors and outside companies who perform work for us are required to adhere to strict privacy standards through their contracts with us. The chapter does not share member e-mail addresses to third parties.

The chapter may be required by law enforcement or judicial authorities to provide information on individual members to the appropriate governmental authorities. In matters involving a danger to personal or public safety, the chapter may voluntarily provide information to appropriate governmental authorities.

The chapter is in compliance with the CAN-SPAM Act of 2003.

Non-Solicitation Policy

SHRM Members and guests shall conduct themselves in a professional manner at all CNY SHRM chapter events. Mass solicitation and solicitation during chapter events is prohibited unless authorized in advance by the Board of Directors.

Solicitation – Individuals and chapter members will be allowed to sponsor chapter meetings, seminars, and events. In return, sponsors will be allowed to set-up a table, in or near the meeting room, as designated, to display product literature and samples. Sponsors may solicit individuals who approach their display table and inquire about their product or service, and may follow-up with individuals to the extent they consent to be contacted by supplying the sponsor with their individual contact information.  However, members and/or sponsors are not otherwise allowed to solicit members in any other way during meetings, seminars or other events. Similarly, members and/or sponsors may not solicit other members by mail, telephone, fax, email, and personal visits or by any other means without the member’s prior consent.

It is contrary to the purpose for which the chapter was founded for any Member to realize a monetary gain through business transactions, by virtue of their membership in this Society.

No member shall actively solicit business from any other member at chapter meetings, via use of the directory or through the use of information provided to him/her as a member of the chapter without the approval from the Board of Directors.

All members and guests are expected to conduct themselves at meetings in a professional manner upholding the purposes of the chapter. Therefore, the solicitation of free advice or business sales is strictly forbidden during chapter meetings and social periods.