Human Resources Administrator - Non-Exempt, Part-Time

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Exercise the utmost level of confidentiality in all activities
  Review all existing personnel files for completeness and accuracy.  Develop and coordinate personnel file/electronic storage and retrieval system.
• Assist with the new hire process:  Recruiting, interviewing, testing, offer letter, acceptance, orientation, benefits/insurance review with each new employee.  Conduct 3 month reviews with new employees to be sure all insurances, benefits, wages, etc. are complete.
• Leverage existing relationships to foster employee staffing, training, and development.
  Assist managers with progressive discipline, document results of all employee meetings.
• Manage the company’s current random and DOT drug/alcohol screening.
• Manage all workers compensation claims to completion.  Communicate with injured employee throughout the workers compensation process.
• Manage all employee training records.
• Coordinate and manage employee safety program.
• Achieve proficiency with existing payroll processing system.
• Keep abreast of changing employee regulations and laws as they apply to Murphy and Nolan, Inc.  Train managers and supervisors in the same.
• Manage employee data base consisting of emergency contact information, work anniversaries, birthdays.  Coordinate bereavement support, flowers, wedding, new child gifts as needed.
• Prepare NYS DOL filings as needed; attend unemployment compensation hearings.

SUPERVISORY RESPONSIBILITIES

The HR Administrator does not have any direct reports at this time. 

ACCOUNTABILITIES

The HR Coordinator will be accountable for reducing employee turnover, enhancing HR processes, and streamlining the entire HR process.

QUALIFICATION  STANDARDS

• Significant HR background in manufacturing or industry.
• Associates degree or higher level of education.
• Significant knowledge of existing NYS and Federal labor law.
• Strong written and oral communication skills to interact with employees, agencies, and others in a professional and helpful manner in person or via phone or written correspondence.
•  Strong problem solving and analytical skills.
• Ability to persuade and influence others.
• Ability to create, compose, and edit written materials.
• Excellent organizational, interpersonal, and written communication skills.
• Ability to interact with and present the Company and one self in a professional manner to outside parties.
• Basic computer skills.

EQUIPMENT, MACHINES AND SOFTWARE USED

Ability to operate a telephone, cell phone, photocopier, calculator, and computer to send/receive email messages, post information to a database or spreadsheet, and perform basic word processing and/or data entry. Computer Software includes: Microsoft Outlook, Word, and Excel.

MENTAL AND VISUAL REQUIREMENTS

Close mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, performing accounting work, using a computer terminal, and/or extensive reading.

PHYSICAL ACTIVITIES AND REQUIREMENTS  

• Ability to sit for extended periods of time, stand, walk, talk, hear, use hands to finger, grasp, handle or feel, and perform repetitive motions of hands and/or wrists.
• Ability to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently to move objects.
• Ability to drive your own or a company-owned vehicle between the Syracuse, Rochester, and Buffalo facilities.

ENVIRONMENTAL CONDITIONS

Work is performed in a typical office work environment. Occasional exposure to dust, fumes, noise, oils and/or lubricating fluids may occur when checking stock availability or visiting the warehouse.